Planning Your Event

Everything you need to know — all in one place.

Booking & Payments

What types of events do you host?

We host a wide variety of intimate and private events, including:

Small weddings
Elopements & proposals
Bridal & baby showers
Birthday celebrations
Graduation parties
Rehearsal dinners
Corporate events
Celebration of life gatherings
Private dinners and social events

If you have a unique event in mind, we’d love to hear about it!

Do you hold dates?

Due to high demand, we are unable to place temporary holds on dates. All bookings are reserved on a first-come, first-served basis once a signed contract and initial payment have been received.

We're ready to book! What's next?

To officially reserve your event date, we require:

A signed contract
An initial payment equal to 50% of the venue rental total

The remaining balance is due in full 30 days prior to your event date.

Checks may be made payable to Events at the Gallery.

Is a security deposit required?

Yes. A $200 refundable security deposit is required for all events.

The deposit covers excessive cleaning, damages, or violations of venue policies and is typically refunded within 48 hours following the event.

What payment methods do you accept?

We accept all major U.S.-based credit and debit cards.

Venue Policies

Decor Rules and Responsibilities:

To help preserve the venue and ensure guest safety, we ask that all décor guidelines be followed carefully.

Permitted

Real/fresh flower petals
Candles enclosed in glass containers with covered flames and close supervision

Not Permitted

Sparklers
Fireworks
Fog machines
Confetti or glitter
Rice or birdseed
Silly string
Sky lanterns
Helium balloon releases
Glitter

Use of prohibited materials may result in additional cleanup fees deducted from the security deposit.

Please note:
Our venue has limited electrical outlets. If additional power access is needed, guests are responsible for bringing extension cords and securing them safely with electrical tape.

How many hours are included in the rental?

Base rental pricing includes:

3 hours of event time
2 hours of setup and teardown time

Additional hours may be added for an additional fee. Please visit our Pricing Page for a full rental breakdown.

Is alcohol permitted?

Yes — alcohol is permitted for private events.

Please note:
Events at the Gallery does not currently hold a liquor license. Alcohol may only be served at private functions where guests are not charged for alcoholic beverages.

Please review our full Alcohol Guidelines for additional requirements and policies.

Can we decorate early or rehearse beforehand?

Yes. Your rental includes 2 hours of setup and teardown time.

Additional setup, rehearsal, or decorating time may be added at an hourly rate based on availability. Please visit our Pricing Page for details.

What is your cancellation or rescheduling policy?

Cancellations made 60 days or more prior to the event date are eligible for a full refund.

Please contact us directly regarding rescheduling requests or cancellations made within 60 days of the event.

Do you require event insurance?

Yes. Event insurance is required for all events hosted at our venue.

Please review our Insurance Page for coverage requirements and additional information.

Are there noise restrictions or music limitations?

During standard business hours (Monday–Friday, 9:00 AM–5:00 PM), we ask guests to maintain reasonable sound levels out of consideration for neighboring businesses located upstairs.

Outside of normal business hours, amplified music and higher sound levels are permitted.

Are pets allowed?

Service animals are always welcome.

For all other animals or pets, please contact management prior to your event for approval.

Is smoking permitted?

No. Smoking or vaping of any kind, including tobacco and cannabis products, is strictly prohibited anywhere on the premises.

Who is responsible for cleanup?

Guests are responsible for removing personal items, decorations, and event materials at the conclusion of the event.

Our team will handle standard sweeping and mopping following your event.

Additional cleaning fees may apply for excessive messes or prohibited materials.

Are candles allowed?

Open flames are not permitted.

Battery-operated candles are welcome.

Enclosed candles may be permitted with prior approval from venue management.

Event Logistics

What is the max capacity?

Our venue comfortably accommodates up to 70 guests.

Where can my guests park?

As a downtown Dayton venue, parking is available through nearby city and private parking options.

Convenient parking includes:

Two parking garages located on First Street
An open-air parking lot directly beside our Main Street entrance
Free on-street parking during evenings and weekends

Please note:
Parking meters are enforced Monday–Friday from 8:00 a.m. to 6:00 p.m.

For additional parking information and an interactive downtown parking map, please click here.

Are there any hotels or accommodations near the venue?

Yes! We are located directly next door to the luxurious Ardent Hotel. We’re happy to connect you with our contacts there regarding overnight accommodations and catering options for your guests.

Do you provide tables and chairs?

Yes! Venue rentals include access to our inventory of:

5-foot round tables
6-foot banquet/conference tables
Cushioned guest seating

A complete inventory and setup guide is provided to booked clients prior to the event.

Is there a kitchen or prep area available?

Yes. We offer an upstairs prep space equipped with:

Counter space
Electrical outlets
Wash sinks
Basic prep accommodations

Please note: a stove or cooking equipment is not provided.

What time must events end?

Unless otherwise arranged in advance, all events must conclude and guests must exit the venue by 9:00 PM.

Do you provide linens or decor?

We provide basic black and white table linens as part of your rental.

Clients are welcome to bring additional décor items in accordance with our venue guidelines.

Is there a bridal suite/ getting ready area?

Coming soon!

We are currently renovating a dedicated bridal suite and private getting-ready space for future events.

Is there climate control/ heating & air conditioning?

Yes. The venue is equipped with central heating and air conditioning to keep guests comfortable year-round.

Vendors & Catering

Can we bring our own vendors?

Absolutely. Clients are welcome to bring their own licensed and insured vendors.

All vendors must provide a Certificate of Insurance (COI) listing Events at the Gallery as an additional insured prior to the event date. This protects both the venue and the event hosts in the event of accidental damage or liability.

Can we bring outside catering?

Yes! Outside catering is permitted.

All caterers and food vendors must provide proof of insurance listing Events at the Gallery as an additional insured.

Please visit our Preferred Vendors Page for additional information and recommendations.

Amenities & Accessibility

What entertainment is nearby?

We are located in the heart of the Dayton Theatre District! With the Victoria and Loft Theatres across the street, and Schuster Center right beside us. Check out current events at Dayton Live!

Is the venue wheelchair accessible?

Yes. Our venue is wheelchair accessible.

Please visit our Accessibility Statement for additional details and accommodations information.

Is Wi-Fi available?

Yes! Complimentary Wi-Fi is available throughout the venue for guests and vendors.

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